Executive Assistant to IT Leadership – Hybrid Role

VIVA USA Inc; Chicago (IL); Hybrid; USD 42,000 - 70,000; Full time

Job summary

VIVA USA Inc in Chicago is seeking an experienced administrative professional to support the Divisional Sr. VP with a wide range of secretarial duties in a hybrid onsite/remote environment.

Responsibilities include preparing documents, handling confidential information, coordinating meetings, travel, budgeting help, and liaison with corporate management. The role offers contract terms with potential conversion to full-time.

Qualifications

• High School Diploma or GED required.
• 3 years of administrative support experience.
• Strong verbal and written communication.
• Maintains confidentiality with discretion and diplomacy.
• PC proficiency with Word, Excel, PowerPoint and Lotus Notes.

Responsibilities

• Provide secretarial and administrative support to the Divisional Sr. VP.
• Prepare routine correspondence and reports with professional formatting.
• Conduct data collection for reports and assist budgeting processes.
• Maintain confidential files and corporate records.
• Manage calendars, travel arrangements, and meeting planning.
• Screen calls and visitors; route inquiries appropriately.
• Ensure HIPAA and corporate policy compliance; protect confidential information.
• Assist with special projects and office process improvements.

Skills

Communication skills

Confidentiality

Independent judgment

Professional communication

Education

High School Diploma or GED

Secretarial certificate (preferred)

Tools

Word

Excel

PowerPoint

Lotus Notes

Job description

VIVA USA Inc in Chicago is seeking an experienced administrative professional to support the Divisional Sr. VP with a wide range of secretarial duties in a hybrid onsite/remote environment.

Responsibilities include preparing documents, handling confidential information, coordinating meetings, travel, budgeting help, and liaison with corporate management. The role offers contract terms with potential conversion to full-time.