Executive & HR Administrative Assistant

Environmental Charter Schools; Redondo Beach (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Competitive compensation package

Health insurance

Retirement plan

Generous time off

Job summary

Environmental Charter Schools is hiring an Administrative Assistant to support the Office of the Superintendent and Human Resources. This full-time role handles calendar management, briefing materials, and donor communications while maintaining HR records and recruitment tasks.

The position emphasizes strong organizational skills, discretion with sensitive information, and the ability to work across two departments in a fast-paced setting at multiple school sites.

Qualifications

• Excellent written and verbal communication, able to adapt voice for different audiences.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Ability to manage competing priorities across two departments in a fast-paced environment.
• High discretion with confidential personnel, student, and board information.
• Proficiency with Google Workspace and comfort with AI tools like ChatGPT, Claude, or Gemini.
• Ability to work independently and with others as needed.
• Commitment to ECS mission and values.

Responsibilities

• Provide executive support to the Superintendent and serve HR duties as assigned.
• Coordinate calendars, meetings, travel, and prepare briefing materials.
• Draft communications and assist with donor materials and board summaries.
• Maintain HR and employee records and support onboarding and recruitment.
• Generate reports and dashboards as needed.

Skills

Communication

Organization

Discretion

Google Workspace

AI platforms

Independent work

Team collaboration

Bilingual Spanish

Education

Bachelor's degree

Tools

HRIS

Applicant Tracking Systems

Job description

Environmental Charter Schools is hiring an Administrative Assistant to support the Office of the Superintendent and Human Resources. This full-time role handles calendar management, briefing materials, and donor communications while maintaining HR records and recruitment tasks.

The position emphasizes strong organizational skills, discretion with sensitive information, and the ability to work across two departments in a fast-paced setting at multiple school sites.