School Administrative Assistant & Office Coordinator

Charter School Associates Inc; Sunset Corners (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Charter School Associates Inc is seeking a detail-oriented administrative professional in Miami, FL to provide clerical support to the Principal and leadership team. Responsibilities include managing mail, minutes, supply inventories, and coordinating travel for staff development.

Regular attendance at staff meetings and school events is required. The role also covers HR/payroll duties, maintaining faculty and personnel records, assisting with new hires, fingerprinting follow-ups, and

Responsibilities

• Provides secretarial support to Principal
• Sorts and date stamps all incoming mail to Principal and Assistant Principal
• Maintains adequate supply inventory and processes supply request forms
• Mandatory attendance at all staff meetings
• Responsible for taking minutes and distributing same for all required meetings in a timely manner
• Posts mandatory notice for Board meetings
• Mandatory attendance at all Open Houses, Lottery, and other similar events
• Assign duties and supervise the work of clerical office personnel
• Coordination of personnel travel for professional development
• Maintains updated faculty list (HR/Payroll)
• Maintains up-to-date substitute list and provides same to faculty
• Maintains updated list of terminated employees during school year
• Assist with new hire paperwork
• Follows up with fingerprinting for new hires
• Maintains teacher certification information
• Maintains updated personnel files in compliance
• Maintains filing system and locked confidential files
• Process Out-of-Field Waivers and documents on Excel
• Maintain Time and Attendance for non-exempt employees and approve final payroll report
• Leave of Absence/FMLA liaison between employee and HR
• Workers Compensation incidents liaison between employee and HR
• Handling of MSB software; posting field trips and events for payment and invoicing
• Maintains accounts payable and postings for Principal internal checking account
• Assists in obtaining W-9 and vendor registration forms
• Submission of employee expense reports to CSA for payment processing
• Processing parent reimbursements/refunds as applicable
• Handling deposits for internal, operational, aftercare and food service accounts
• Handle PEX card compliance and receipt submission
• Create school purchase orders via SAGE Intacct
• Support Principal to obtain quotes for grant requests
• Provide qualified teacher list for Classroom Teacher Supply Program
• Performs other tasks as assigned by Director/Principal

Job description

Charter School Associates Inc is seeking a detail-oriented administrative professional in Miami, FL to provide clerical support to the Principal and leadership team. Responsibilities include managing mail, minutes, supply inventories, and coordinating travel for staff development.

Regular attendance at staff meetings and school events is required. The role also covers HR/payroll duties, maintaining faculty and personnel records, assisting with new hires, fingerprinting follow-ups, and