Executive HR Admin Specialist — Calendar & Travel Pro

Capital One; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking a Senior Administrative Assistant- HR to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communications for a high-performing team.

This role emphasizes multitasking, adaptability, and proactive problem solving to keep executives focused on strategic goals while maintaining a results-oriented culture.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of administrative experience.
• Experience with MS Office Suite or Google Workspace.

Responsibilities

• Manage daily calendars for multiple executives with flexibility.
• Arrange conference rooms, catering, AV equipment for meetings.
• Coordinate travel and create expense reports using company systems.
• Drive team activities and events and support communications.
• Prepare professional business documents with impeccable grammar.
• Build strong relationships with executives and administrative staff.
• Perform general administrative duties and distribute mail.
• Promote a fun, collaborative work environment.

Skills

Administrative experience

MS Office

Calendar management

Multitasking

Education

High School Diploma

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Capital One is seeking a Senior Administrative Assistant- HR to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, arrange travel, prepare expense reports, and draft professional communications for a high-performing team.

This role emphasizes multitasking, adaptability, and proactive problem solving to keep executives focused on strategic goals while maintaining a results-oriented culture.