Executive Admin & Calendar Maestro

Capital One; Richmond (VA); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, travel, and expense reports while collaborating with multiple executives to align on department and company goals.

You will handle conference bookings, prepare memos and emails, and foster a productive team atmosphere. Strong MS Office or Google Suite skills and excellent written/verbal communication are essential.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
• Associates Degree preferred.
• 5+ years of Executive/Administrative support experience in a fast-paced environment.
• 3+ years of calendar management supporting multiple executives.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Participation in general administrative duties, distributions of mail and ad-hoc projects.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Written communication

Verbal communication

Organization

Problem solving

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Zoom/Skype setup

Job description

Capital One is seeking an experienced Administrative Support Assistant III to support executives in a fast-paced, tech-savvy environment. You will manage complex schedules, travel, and expense reports while collaborating with multiple executives to align on department and company goals.

You will handle conference bookings, prepare memos and emails, and foster a productive team atmosphere. Strong MS Office or Google Suite skills and excellent written/verbal communication are essential.