Executive Front Office Specialist Calendar, Travel & Events

The Tatitlek Corporation; Arlington (VA); On-site; USD 48,000 - 69,000; Full time

Job summary

The Tatitlek Corporation is seeking an experienced Front Office Administrator to provide executive support, calendar management, and travel coordination for senior officials. The role emphasizes accuracy, discretion, and proactive office procedures within a high-demand government environment.

Ideal candidates will have at least five years of front office experience, strong English communication skills, and the ability to handle sensitive information.

Qualifications

• U.S. citizen with ability to obtain DoD Secret clearance.
• Associate degree or higher in Office Management, Business Administration, Public Administration, or related field.
• Minimum five years of progressive executive admin/support experience.
• Experience supporting senior executives and high-level government officials preferred.
• Strong English grammar, spelling, and executive correspondence skills.
• Experience coordinating calendars, travel, meetings, and fast-paced Front Office operations.

Responsibilities

• Establish and manage Front Office administrative procedures with senior staff.
• Maintain and coordinate the Assistant Secretary’s calendar and official events.
• Coordinate high-level meetings, secure video teleconferences, and executive engagements.
• Prepare briefing materials, agendas, memoranda, and official correspondence.
• Escort visitors and manage visitor access procedures; screen inquiries.
• Prepare travel arrangements, itineraries, visas, lodging, and vouchers.

Skills

Calendar management

Meeting planning

Executive support

Travel coordination

Documentation & proofreading

Office procedures

Discretion & handling sensitive info

Education

Associate degree in Office Management / related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

The Tatitlek Corporation is seeking an experienced Front Office Administrator to provide executive support, calendar management, and travel coordination for senior officials. The role emphasizes accuracy, discretion, and proactive office procedures within a high-demand government environment.

Ideal candidates will have at least five years of front office experience, strong English communication skills, and the ability to handle sensitive information.