Office Manager (Advanced)

Tatitlek Management Services, Inc. (TMSI); Fort Belvoir (VA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading management services company in Fort Belvoir is seeking an Office Manager to oversee mid-executive administrative tasks. The role includes providing general support, managing correspondence, and leading support teams. Ideal candidates will possess a bachelor's degree along with relevant experience and expertise in government procedures. Strong communication skills and proficiency in Microsoft Office Suite are essential. The position may require obtaining a Secret clearance and involves some travel.

Qualifications

• Expert in preparing, reviewing, and coordinating executive-level correspondence.
• 3 years of experience working with mid-executive level support.
• Must be capable of providing daily supervision to support teams.

Responsibilities

• Provide general administrative support and manage access control.
• Coordinate travel support and manage correspondence.
• Support in communicating policy and guidance.

Skills

Expert in Microsoft Office products

Excellent communication skills

Expert in government travel processes

Expert in Controlled Unclassified Information (CUI)

Proficient in researching and preparing meeting support materials

Education

BA/BS and 4 years' experience in administrative/business field

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Office Manager (Advanced) will be capable of executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 military, GS-15/NH-IV civilian), and/or general administrative support in all aspects of administration. Ability to work independently or leading teams to solve problems and have experience with DoD support. Capable of providing daily supervision and direction to support teams.

Essential Duties and Responsibilities:

• General Administrative Support
• Access Control
• Travel Support
• Correspondence Support
• Correspondence Management Support
• Meeting Support
• Support in Communicating Policy and Guidance
• Monitor Training and Education
• Support the In-Processing of Functional Matrix Staff
• Command Suite Receptionist
• Other duties as assigned

Experience, Education, and Licensure

• BA/BS and 4 years' experience in administrative/business field or Acceptable substitute: AA and 6 years' experience in administrative/business field -OR- HS Diploma or equivalent and 10 years' administrative/business field
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining to administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills

Reasonable Accommodations

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

None.

• All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes
• Work is performed indoors with some potential risks to safety and health hazards related to electronics.

Physical Requirements

• May require lifting up to 25 pounds.
• Requires visual acuity to use a keyboard and monitor.

Travel

Some travel may be required.

Work Authorization/Security Clearance

DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

Additional Qualifying Factors

• Must have the ability to obtain and maintain a security clearance.
• A satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, status, military status, protected Veteran's status or employment. Helping all candidates find great careers is our goal. The information you provide here is secure and confidential.