Executive Front Office Administrator: Calendar, Travel & Ops

Tatitlek Corporation; Arlington, Northern (VA, KY); Hybrid; USD 121,521,000 - 137,760,000; Full time

Job summary

Tatitlek Corporation in Arlington, VA seeks an experienced Front Office Administrator to support the Office of the Assistant Secretary for Diplomatic Security. You will manage calendars, coordinate high-level meetings, travel, and briefing materials, while safeguarding sensitive information.

You will work with the Chief of Staff and Front Office staff, providing executive support, screening inquiries, and ensuring timely responses to action items with strong English and MS Office proficiency.

Qualifications

• Must be a U.S. citizen with a Secret security clearance or eligibility to obtain and maintain a Secret clearance.
• Associate’s Degree in Office Management, Business Administration, Public Administration, or related field preferred; relevant experience may substitute for a degree.
• Minimum of five (5) years of progressively responsible experience providing executive administrative support, office management, or Front Office support.
• Experience supporting senior executives, staff assistants, and high-level government officials preferred.
• Demonstrate strong command of the English language including grammar, spelling, punctuation, and executive correspondence preparation.
• Experience coordinating executive calendars, travel, meetings, and administrative operations in a fast-paced Front Office environment.

Responsibilities

• Establish and manage Front Office administrative procedures in coordination with the Chief of Staff and Front Office personnel.
• Manage and maintain the Assistant Secretary’s calendar, schedule appointments, meetings, briefings, and official events.
• Coordinate high-level meetings, conferences, secure video teleconferences, and executive engagements.
• Monitor Front Office taskers, action items, and suspense deadlines to ensure timely responses.
• Coordinate official representational functions, executive events, and protocol activities.
• Prepare official travel arrangements and travel vouchers for Front Office personnel, including itineraries and country clearances.

Skills

U.S. citizenship

Secret security clearance

Executive administrative support

Calendar management

Front Office coordination

English proficiency

Education

Associate’s Degree in Office Management or related field

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

SharePoint

Teams

Job description

Tatitlek Corporation in Arlington, VA seeks an experienced Front Office Administrator to support the Office of the Assistant Secretary for Diplomatic Security. You will manage calendars, coordinate high-level meetings, travel, and briefing materials, while safeguarding sensitive information.

You will work with the Chief of Staff and Front Office staff, providing executive support, screening inquiries, and ensuring timely responses to action items with strong English and MS Office proficiency.