Executive Front Office Administrator (Onsite, Austin)

Smarter HR Solutions LLC; Austin (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Smarter HR Solutions LLC in Austin, TX is seeking a Front Office Administrator (Spanish fluency preferred) for a temp-to-perm onsite role. You will be the face of the office, supporting executives and coordinating daily operations.

The position requires 1–3 years of administrative experience, strong organizational and communication skills, and the ability to manage calendars, travel, and events. Salary is $26 per hour, with standard Mon-Fri, 40 hours per week.

Qualifications

• Spanish fluency is highly preferred.
• 3+ years of administrative, office coordination, front desk, or office management experience.
• Strong organizational skills and attention to detail.
• Positive, professional, customer-service oriented attitude.
• Excellent verbal and written communication skills.
• Ability to work with executives, vendors, and customers.
• High school diploma or equivalent preferred.

Responsibilities

• Answer and direct incoming calls.
• Greet employees, clients, vendors, and visitors professionally.
• Manage office supplies and breakroom inventory.
• Coordinate meals, meetings, and company events.
• Receive, sort, scan, and distribute mail and packages.
• Coordinate outgoing shipments with FedEx/UPS.
• Manage office equipment needs (printer/scanner).
• Process receipts in Concur.
• Schedule and maintain conference room calendars.
• Track and distribute office keys/access items.
• Provide executive support (calendar management, hotel reservations, meeting prep).

Skills

Spanish fluency

Administrative experience

Calendar management

Customer service

Communication skills

Education

High school diploma

Tools

Concur

Microsoft Office

Job description

Smarter HR Solutions LLC in Austin, TX is seeking a Front Office Administrator (Spanish fluency preferred) for a temp-to-perm onsite role. You will be the face of the office, supporting executives and coordinating daily operations.

The position requires 1–3 years of administrative experience, strong organizational and communication skills, and the ability to manage calendars, travel, and events. Salary is $26 per hour, with standard Mon-Fri, 40 hours per week.