Austin Office Launch & Front Desk Coordinator

Highspring; Austin (TX); On-site; USD 36,000 - 45,000; Full time

Job summary

Highspring seeks a high-energy Office Coordinator to be the face and engine of our new Austin office. For the first six months you will set up vendor accounts, draft operational SOPs, and ensure the building is ready for ~300 employees.

Once live, you will manage the front desk and keep office operations running smoothly. You will coordinate vendors, set up snacks, janitorial, security, and office supplies; create the Office Playbook for guest check-in, mail, and emergencies; track furniture and

Qualifications

• 3+ years in office coordination, facilities management, or high-end hospitality.
• Proficiency in Google Workspace and Microsoft Office and visitor management software (Envoy).
• Advanced digital literacy with administrative tech (e.g. SOPs, updating website content).
• Ability to lift up to 30 lbs and move around the office as needed.
• Strong written communication and time management skills.
• Experience in front-office operations and guest services.

Responsibilities

• Vendor Coordination: primary contact for contractors, movers, furniture installers, and utility providers.
• Operations Setup: source and manage accounts for snacks/beverages, janitorial, security, and office supplies.
• Standard Operating Procedures: create the Office Playbook with guest check-in, mail, and emergency plans.
• Asset Management: track furniture and equipment deliveries.
• Front Desk Leadership: provide concierge-level experience for 300 employees and guests.
• Manage check-ins, badges, and the multi-line phone system.
• Knowledge Hub: be the main resource for building/amenities questions and keep docs updated.
• Facility Oversight: weekly walkthroughs with janitorial staff and vendors for cleanliness and repairs.
• Event Support: assist with internal culture events and logistics.

Skills

Google Workspace

Microsoft Office

Envoy

Tools

Envoy Visitor Management

Job description

Highspring seeks a high-energy Office Coordinator to be the face and engine of our new Austin office. For the first six months you will set up vendor accounts, draft operational SOPs, and ensure the building is ready for ~300 employees.

Once live, you will manage the front desk and keep office operations running smoothly. You will coordinate vendors, set up snacks, janitorial, security, and office supplies; create the Office Playbook for guest check-in, mail, and emergencies; track furniture and