Bilingual Front Office & Executive Support

Lone Star Paving; Austin (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Full Time

Employee Benefits

Medical, Dental, Disability

401k

Stock Purchase Plan

Job summary

Lone Star Paving, located in Austin, Texas, is seeking an Office Administrator to support multiple departments, ensure organization, execution, and upkeep of essential office functions. The ideal candidate is familiar with data entry, filing, and computer systems and has a thorough understanding of business logistics and executive team coordination.

The role involves welcoming visitors, managing supplies, planning employee lunches and events, processing mail and deliveries, maintaining

Qualifications

• 3+ years experience in office administration or similar role.
• Bilingual English and Spanish is preferred.
• Ability to work with multiple departments and teams.

Responsibilities

• Answering phone calls and directing callers to the correct point of contact.
• Onsite greeting and direction of employees and guests
• Ordering, stock, and keeping up to date inventory of office and kitchen supplies
• Planning, ordering, and presenting planned employee lunches and functions
• Mail receipt, sort, scan, and distribution and Fedex, UPS
• Delivery receipt, alert, and distribution
• Coordination of daily use, supplies, and maintenance for Print, Scan, and Shred
• Concur – scan receipts, upload, and save expense reports
• Creating, maintaining, and updating conference room calendar
• Key distribution tracking for office staff
• Executive Team assistance – scheduling, ordering, organization hotel reservations, travel plans, and other administrative tasks
• Additional duties and responsibilities as assigned

Skills

Bilingual English/Spanish

Professional communication

Education

High School diploma or equivalent

Job description

Lone Star Paving, located in Austin, Texas, is seeking an Office Administrator to support multiple departments, ensure organization, execution, and upkeep of essential office functions. The ideal candidate is familiar with data entry, filing, and computer systems and has a thorough understanding of business logistics and executive team coordination.

The role involves welcoming visitors, managing supplies, planning employee lunches and events, processing mail and deliveries, maintaining