Front Desk (Bilingual Spanish)

Stefanini, Inc; South Gate (CA); On-site; USD 48,000 - 51,000; Full time

Job summary

Stefanini, Inc is seeking a polished Front Office Administrator (Bilingual Spanish) in South Gate, CA. This on-site, full-time role serves as the face of the organization, delivering a welcoming first impression while keeping the office running smoothly day to day.

Ideal candidates are bilingual in Spanish and English, with 3+ years of front office or office management experience, strong communication and organizational skills, and proficiency in MS Office.

Qualifications

• Fluent in both Spanish and English (required).
• 3+ years of front office, receptionist, administrative, or office management experience.
• Excellent verbal and written communication skills.
• Professional appearance and customer service mindset.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Welcome and assist visitors, clients, vendors, and guests in a professional manner.
• Answer and direct incoming phone calls and emails.
• Coordinate visitor check-in procedures and front office security protocols.
• Manage conference room scheduling and meeting preparation.
• Coordinate with vendors for office services, deliveries, repairs, and maintenance.
• Report and follow up on facility-related issues until resolved.
• Order and maintain office and kitchen supplies.
• Receive and distribute mail and packages.
• Assist with administrative projects for multiple departments.
• Maintain organized filing systems and office records.
• Support office events and employee activities.
• Ensure the reception area and common spaces remain organized and professional at all times.

Skills

Bilingual Spanish/English

Tools

Outlook

Word

Excel

Job description

Job Details

Front Office Administrator (Bilingual Spanish) South Gate, CA

Position: Front Office Administrator

Location: Confidential

Schedule: Full-Time, Onsite

Pay: $35.00 - $37.00 per hour DOE

Position Type: Contract to Hire

Duration: 6 months

Position Summary

Our client is seeking a polished, professional, and highly organized Front Office Administrator to serve as the face of the organization. This individual will create a welcoming first impression while ensuring the office operates efficiently on a daily basis. The ideal candidate is proactive, customer-focused, bilingual in Spanish and English, and thrives in a fast-paced environment where no two days are the same.

Responsibilities

• Welcome and assist visitors, clients, vendors, and guests in a professional manner


• Answer and direct incoming phone calls and emails


• Coordinate visitor check-in procedures and maintain front office security protocols


• Manage conference room scheduling and meeting preparation


• Coordinate with vendors for office services, deliveries, repairs, and maintenance


• Report and follow up on facility-related issues until resolved


• Order and maintain office and kitchen supplies


• Receive and distribute mail and packages


• Assist with administrative projects for multiple departments


• Maintain organized filing systems and office records


• Support office events and employee activities


• Ensure the reception area and common spaces remain organized and professional at all times

Job Requirements

Job Requirements

Qualifications

• Fluent in both Spanish and English (required)


• 3+ years of front office, receptionist, administrative, or office management experience


• Excellent verbal and written communication skills


• Professional appearance and customer service mindset


• Strong organizational and multitasking abilities
  
• Proficiency in Microsoft Office (Outlook, Word, Excel)


• Ability to prioritize competing tasks while maintaining attention to detail


• Experience coordinating vendors or facilities is highly preferred

Preferred Skills

• Experience supporting multiple departments


• Experience with office facilities coordination


• Strong problem-solving abilities


• Positive, proactive attitude with exceptional interpersonal skills