Executive Front Desk & Office Experience Lead

Heidrick & Struggles International, Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 62,000 - 78,000; Full time

Job summary

Heidrick & Struggles in San Francisco seeks a Front Office Coordinator to maintain a polished, professional front desk in a fast-paced environment. You will manage multiple tasks, coordinate visitors, and support office operations with discretion and teamwork.

Responsibilities include greeting guests, scheduling meetings, screening calls, and providing back-up support to consultants while upholding the firm's values and high standards of communication.

Qualifications

• Minimum 4 years of office/reception experience.
• High school education required; college degree desired.
• Proficient knowledge of all Microsoft Office products.
• Minimum keyboarding skills of 60 wpm.
• Excellent communication skills, verbal, written and listening.
• Experience dealing with people at all levels of an organization.

Responsibilities

• Greet visitors and direct them to their respective space.
• Schedule conference rooms, office space and videoconferences.
• Screen calls and route messages; manage reception area and office information.
• Provide administrative support to consultants on ad-hoc basis.
• Collaborate across teams and uphold professional standards.

Skills

Reception experience

MS Office

Typing 60 wpm

Communication skills

Interpersonal skills

Education

High school diploma

College degree (preferred)

Tools

Microsoft Office

Job description

Heidrick & Struggles in San Francisco seeks a Front Office Coordinator to maintain a polished, professional front desk in a fast-paced environment. You will manage multiple tasks, coordinate visitors, and support office operations with discretion and teamwork.

Responsibilities include greeting guests, scheduling meetings, screening calls, and providing back-up support to consultants while upholding the firm's values and high standards of communication.