Senior Executive Assistant & Office Lead

Conventus Holdings Corporation; San Francisco (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

PTO 19 days

Health benefits (Vision, Dental)

Job summary

Conventus Holdings Corporation in San Francisco seeks an executive assistant to be the welcoming face of the office and a trusted partner to the leadership team. You will own the front desk, manage calendars, arrange travel, and keep day-to-day operations across our SF, NY, and West Palm Beach offices running smoothly.

The ideal candidate is highly organized, discreet, service oriented, and has 5+ years in similar roles, with strong MS Office and Teams skills and the ability to coordinate across

Qualifications

• 5+ years experience in executive assistant, office manager, receptionist or similar front desk role.
• Strong organizational skills with attention to detail and ability to juggle priorities.

Responsibilities

• Own front desk and visitor experience for SF and coordinate across SF, NY and West Palm Beach.
• Manage complex leadership calendars across time zones and adjust priorities as needed.
• Plan and book travel including flights, hotels, and local transportation with detailed itineraries.
• Prepare, submit, and reconcile expense reports in line with policy.
• Coordinate leadership meetings, offsites, and team events with materials and catering.
• Ensure conference rooms are ready, tidy, and stocked; greet guests and interview candidates.

Skills

Calendar management

Travel coordination

Expense management

Office administration

Discretion & confidentiality

Strong communication

Tools

Microsoft Office

Microsoft Teams

Job description

Conventus Holdings Corporation in San Francisco seeks an executive assistant to be the welcoming face of the office and a trusted partner to the leadership team. You will own the front desk, manage calendars, arrange travel, and keep day-to-day operations across our SF, NY, and West Palm Beach offices running smoothly.

The ideal candidate is highly organized, discreet, service oriented, and has 5+ years in similar roles, with strong MS Office and Teams skills and the ability to coordinate across