Executive Front Desk & Admin Coordinator

Cantor Fitzgerald; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Cantor Fitzgerald, located in New York, seeks a proactive receptionist/administrative professional to be the first Point of contact for clients, visitors and staff. The role emphasizes a welcoming environment and supporting day-to-day office operations.

Ideal candidates bring 5+ years of relevant experience, strong communication, and exceptional organizational skills. Proficiency in Outlook and Word is required for calendar management, correspondence, and daily tasks.

Qualifications

• 5+ years of receptionist/administrative experience in a fast-paced environment.
• Proficiency in Microsoft Outlook and Microsoft Word.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

Responsibilities

• Greet and assist clients, visitors, and employees in a professional and courteous manner.
• Manage front desk operations and maintain an organized reception area.
• Answer, screen, and direct incoming phone calls.
• Coordinate visitor registration and building access procedures.
• Schedule and coordinate conference room reservations and meeting logistics.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with administrative tasks, including filing, data entry, and document preparation.
• Maintain office supplies and coordinate replenishment as needed.
• Utilize Microsoft Outlook to manage calendars, communications, and meeting requests.
• Utilize Microsoft Word to create, edit, and format business correspondence and documentation.
• Provide exceptional customer service while maintaining confidentiality and professionalism.
• Support office management and administrative teams with special projects.

Skills

Communication skills

Organizational skills

Multitasking

Professional demeanor

Tools

Microsoft Outlook

Microsoft Word

Job description

Cantor Fitzgerald, located in New York, seeks a proactive receptionist/administrative professional to be the first Point of contact for clients, visitors and staff. The role emphasizes a welcoming environment and supporting day-to-day office operations.

Ideal candidates bring 5+ years of relevant experience, strong communication, and exceptional organizational skills. Proficiency in Outlook and Word is required for calendar management, correspondence, and daily tasks.