Front Desk & Office Operations Coordinator

Bayview Asset Management, LLC; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Bayview Asset Management, LLC is seeking an Admin, Receptionist - CG to serve as the first point of contact for employees, clients, vendors, and visitors at our New York office. The role covers front desk, visitor management, scheduling, and office coordination to support day-to-day operations.

In-office presence is required Monday through Friday. Base compensation ranges from $60,000 to $80,000 with eligibility for incentive compensation and bonuses.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in reception/administrative support/customer service or related role.
• Experience supporting a corporate office environment preferred.
• Demonstrated ability to manage multiple priorities with professionalism and attention to detail.
• Strong customer service skills when interacting with employees, executives, clients, and visitors.

Responsibilities

• Greet visitors, clients, and employees professionally and manage the front desk.
• Answer, screen, and direct incoming calls to appropriate departments or individuals.
• Maintain visitor logs and enforce security and access procedures.
• Coordinate conference room reservations and prepare meeting spaces and materials.
• Schedule meetings, prepare materials, and coordinate catering as needed.
• Maintain office calendars and order office, kitchen, and workplace supplies.
• Support special projects and department initiatives.
• Assist with onboarding, office readiness, and internal relocations as required.

Skills

Communication skills

Interpersonal skills

Phone etiquette

Organizational skills

Attention to detail

MS Office

Multitasking

Discretion

Education

High school diploma

Tools

Microsoft Office

Job description

Bayview Asset Management, LLC is seeking an Admin, Receptionist - CG to serve as the first point of contact for employees, clients, vendors, and visitors at our New York office. The role covers front desk, visitor management, scheduling, and office coordination to support day-to-day operations.

In-office presence is required Monday through Friday. Base compensation ranges from $60,000 to $80,000 with eligibility for incentive compensation and bonuses.