Executive Coordinator: Master Scheduler & Stakeholder Liaison

CAVA; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Unlimited PTO

Early Wage Access

Health benefits

Job summary

CAVA is seeking an Executive Coordinator to provide proactive, high‑level support to executive leaders. You will manage complex calendars, schedule meetings, coordinate travel, and handle communications with professionalism and discretion in a fast‑paced environment.

This highly visible role acts as a liaison across departments, drives cross‑functional coordination, supports onboarding for new hires, tracks deadlines and deliverables, and helps maintain confidentiality while enabling executives

Qualifications

• 3+ years of experience in an administrative, executive assistant, or coordinator role.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• High proficiency with calendar management and office software.

Responsibilities

• Manage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts.
• Coordinate logistics for internal and external meetings, including agendas, prep materials, location setup, and technology support.
• Arrange domestic and occasional international travel, accommodations, and itineraries.
• Track deadlines, follow-ups, and deliverables across multiple projects and workstreams.
• Prepare and edit emails, memos, presentations, and reports with a high level of accuracy and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist with expense tracking, invoice processing, and departmental budget coordination.
• Organize recurring team events, offsites, business reviews, and cross-functional sessions.
• Support onboarding and coordination for new hires within the executive's team.
• Handle confidential information with the utmost integrity and discretion.

Skills

Calendar management

Communication

Discretion

Organization

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Job description

CAVA is seeking an Executive Coordinator to provide proactive, high‑level support to executive leaders. You will manage complex calendars, schedule meetings, coordinate travel, and handle communications with professionalism and discretion in a fast‑paced environment.

This highly visible role acts as a liaison across departments, drives cross‑functional coordination, supports onboarding for new hires, tracks deadlines and deliverables, and helps maintain confidentiality while enabling executives