Executive Office Coordinator – Calendar & Admin Support

Cirba Solutions; Lancaster (OH); On-site; USD 36,000 - 52,000; Full time

Job summary

Cirba Solutions is seeking an Office Coordinator to support senior leadership by managing calendars, travel, and expense reports, and by preparing spreadsheets and PowerPoint presentations with MS Office applications.

The role focuses on keeping the office running smoothly, coordinating with Production, Warehouse, Safety, and HR, and assisting with meetings and communications. 1–3 years of experience preferred.

Qualifications

• Associate’s/College Degree in a business-related field.
• 1–3 years of experience in a similar office coordination role.
• Knowledge of MS Office and basic accounting software.
• Familiarity with scheduling and administrative workflows.

Responsibilities

• Follow office workflow procedures to ensure maximum efficiency.
• Support Production, Warehouse, Safety, Maintenance, and HR with administrative tasks.
• Schedule and maintain conference rooms for local and corporate leadership.
• Host clients and leadership, including arranging meals and room setups.
• Assist with document and presentation creation for Townhall and Safety Day.
• Support other Office Coordinators during heavy workloads.
• Ensure the efficient day-to-day operation of the office.
• Retrieve, send, and distribute mail correspondence daily.
• Monitor office supplies inventory and order as needed.
• Assist in vendor relationship management.

Skills

Communication

Organizational skills

Reliability

Education

Associate’s degree

BS/BA in Business Administration (preferred)

Tools

MS Office

Accounting software

Job description

Cirba Solutions is seeking an Office Coordinator to support senior leadership by managing calendars, travel, and expense reports, and by preparing spreadsheets and PowerPoint presentations with MS Office applications.

The role focuses on keeping the office running smoothly, coordinating with Production, Warehouse, Safety, and HR, and assisting with meetings and communications. 1–3 years of experience preferred.