Executive Coordinator

CAVA; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Bonus potential

Unlimited PTO

Early Wage Access

Health benefits

Job summary

CAVA is seeking an Executive Coordinator to provide proactive, high‑level support to executive leaders. You will manage complex calendars, schedule meetings, coordinate travel, and handle communications with professionalism and discretion in a fast‑paced environment.

This highly visible role acts as a liaison across departments, drives cross‑functional coordination, supports onboarding for new hires, tracks deadlines and deliverables, and helps maintain confidentiality while enabling executives

Qualifications

• 3+ years of experience in an administrative, executive assistant, or coordinator role.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• High proficiency with calendar management and office software.

Responsibilities

• Manage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts.
• Coordinate logistics for internal and external meetings, including agendas, prep materials, location setup, and technology support.
• Arrange domestic and occasional international travel, accommodations, and itineraries.
• Track deadlines, follow-ups, and deliverables across multiple projects and workstreams.
• Prepare and edit emails, memos, presentations, and reports with a high level of accuracy and professionalism.
• Serve as a liaison between the executive and internal/external stakeholders.
• Assist with expense tracking, invoice processing, and departmental budget coordination.
• Organize recurring team events, offsites, business reviews, and cross-functional sessions.
• Support onboarding and coordination for new hires within the executive's team.
• Handle confidential information with the utmost integrity and discretion.

Skills

Calendar management

Communication

Discretion

Organization

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Company Profile

At CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something

Company Profile

At CAVA we make it deliciously simple to eat well and feel good every day. We are guided by a Mediterranean heritage that’s been perfecting how to eat and live for four thousand years. We prioritize authenticity, curiosity and the pursuit of excellence in everything we do. We are working towards something big, together.

We Foster a Culture Built On Five Core Values

• Generosity First, Always: We lead with kindness. Our best work happens when we act in service of others.
• Constant Curiosity: We are eager to learn, grow, and explore beyond the obvious.
• Act with Agility: We welcome change; it’s the only constant. We embrace, adjust, adapt.
• Passion for Positivity: We greet each day with warmth and possibility.
• Collective Ambition: We have high aspirations that are achieved when we work together with a shared purpose.

Executive Coordinator

The Executive Coordinator is a trusted administrative partner responsible for providing proactive, high-level support to one or more executive leaders within the organization. This role ensures daily operations run smoothly by managing schedules, meetings, travel, communications, and cross-functional coordination with professionalism, confidentiality, and attention to detail. The ideal candidate is organized, resourceful, and skilled at juggling multiple priorities in a fast‑paced, evolving environment. You’ll play a key role in enabling executive effectiveness, acting as a connector between departments and a driver of team organization and communication. This is a highly visible role that requires exceptional communication skills, discretion, and a strong sense of ownership.

Success At CAVA

At CAVA, Individual Contributors focus on delivering high-quality work, owning tasks, and contributing to team success. We look for team members who take initiative, collaborate across teams, and stay curious about how their work supports broader goals.

What You’ll Do

• Manage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts
• Coordinate logistics for internal and external meetings, including agendas, prep materials, location setup, and technology support
• Arrange domestic and occasional international travel, accommodations, and itineraries
• Track deadlines, follow-ups, and deliverables across multiple projects and workstreams
• Prepare and edit emails, memos, presentations, and reports with a high level of accuracy and professionalism
• Serve as a liaison between the executive and internal/external stakeholders
• Assist with expense tracking, invoice processing, and departmental budget coordination
• Organize recurring team events, offsites, business reviews, and other cross‑functional sessions
• Support onboarding and coordination for new hires within the executive's team
• Handle confidential information with the utmost integrity and discretion
• Anticipate needs and proactively take action to keep the executive focused and efficient

The Qualifications

• 3+ years of experience in an administrative, executive assistant, or coordinator role, preferably in a fast‑paced, high‑growth environment
• Exceptional organizational, multitasking, and prioritization skills
• Strong written and verbal communication skills
• High proficiency with Microsoft Office Suite, Google Workspace, Zoom, and calendar management systems
• Ability to remain calm, resourceful, and flexible under pressure
• Strong judgment and professionalism in handling sensitive and confidential matters
• Detail‑oriented with a commitment to delivering high‑quality work
• Positive, team‑oriented mindset with a service‑first attitude
• Bachelor’s degree preferred but not required

Physical Requirements

• Ability to maintain stationary position to be able to operate a computer and other office equipment
• Must be able to identify, analyze and assess details
• For certain positions, must be able to occasionally move or transport items up to 50 pounds
• Ability to communicate with others and exchange information accurately and effectively
• Constantly positions self and move about to support ordinary restaurant or food production support or office operations, as applicable
• Ability to work in a constant state of alertness and in a safe manner

What We Offer

• Competitive salary, plus bonus and long‑term incentives*
• Early Wage Access!
• Unlimited PTO, paid parental leave, plus paid opportunities to give back to the community
• Health, Dental, Vision, Telemedicine, Pet Insurance plus more!
• 401k enrollment with CAVA contribution
• Company‑paid STD, LTD, Life and AD&D coverage for salaried positions*
• Free CAVA food
• Casual work environment
• The opportunity to be on the ground floor of a rapidly growing brand
• All exempt and non exempt employees are eligible for benefits. Benefits are effective the 1st of the month following 30 days of service and you have until the day before the effective date to enroll. A new hire can enroll in our benefit program by selecting a link that is emailed directly to the new hire at their personal email address once hired.
• Please note that visa sponsorship is not available.
• The posting range is an all cash range.
• Indicates qualifying eligible positions only

CAVA – Joining “A culture, not a concept”

As an equal opportunity employer, CAVA considers applicants for all positions without regard to race, color, sex, religion, national origin, disability, age, height, weight, marital status, sexual orientation, familial status, genetic information or any other characteristic or protected classes as defined by federal, state, or local law. California applicants: Please visit our Notice at Collection and Privacy Policy to learn about our information practices in the job application and employment context.

Skills

Microsoft Office