Executive Administrative Assistant & Events Coordinator

American President Lines; Orlando (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

CEVA Logistics is seeking an administrative professional to support senior management with confidential tasks, front desk duties, and event coordination. The role requires strong organizational skills, proficiency in MS Office, and attention to detail to maintain efficient operations at a busy campus.

Responsibilities include scheduling meetings, managing files, preparing Excel reports and PowerPoint presentations, coordinating catering, and supporting various special projects.

Qualifications

• High School Diploma or GED required.
• Minimum three years related experience.
• Minimum one year industry experience preferred.
• Valid state driver’s license required.

Responsibilities

• Greet visitors and manage the front desk/reception area in a fast-paced environment.
• Plan and coordinate employee activities/events for large campus; chair the employee involvement team.
• Coordinate purchasing of supplies for employee events & activities.
• Create/update calendar of events for employee bulletin boards.
• Coordinate resources and obtain information for special projects and assignments.
• Coordinate and schedule meetings, conferences and appointments.
• Coordinate catering for meetings, tours and conferences.
• Manage information; organize and maintain paper and electronic files, updating weekly.
• Create reports using Excel and presentations using PowerPoint.
• File paperwork and maintain filing system.
• Perform various special projects as needed.
• Perform other duties as assigned.

Skills

PC literate

MS Office

Accounting

Education

High School Diploma or GED

Job description

CEVA Logistics is seeking an administrative professional to support senior management with confidential tasks, front desk duties, and event coordination. The role requires strong organizational skills, proficiency in MS Office, and attention to detail to maintain efficient operations at a busy campus.

Responsibilities include scheduling meetings, managing files, preparing Excel reports and PowerPoint presentations, coordinating catering, and supporting various special projects.