Executive Assistant

Jobtailor; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support C-suite leadership in a fast-paced environment. You will expertly manage calendars, coordinate complex travel, and act as a trusted liaison with internal and external stakeholders.

The role requires a proven track record, strong communication skills, and a high level of discretion to ensure executives remain focused on strategic priorities.

Qualifications

• 10+ years of experience providing high-level executive support, preferably to C-suite leaders.
• Bachelor’s degree in business administration, communications, or a related field preferred.
• Advanced degree (e.g., MBA) is a plus but not required.
• Exceptional organizational and time management skills with the ability to manage complex calendars and shifting priorities.
• Strong communication and interpersonal skills, with the ability to engage professionally with senior leaders and external partners.
• High level of discretion, professionalism, and attention to detail.

Responsibilities

• Manage executive calendars with precision, balancing competing priorities, minimizing disruptions, and aligning engagements with strategic objectives.
• Plan and coordinate complex travel itineraries, ensuring seamless execution of multi-leg trips and adapting quickly to last-minute changes.
• Represent the executive with professionalism and poise, acting as an extension of leadership in communications and interactions with internal and external stakeholders.
• Protect time for strategic focus by thoughtfully structuring schedules to allow for deep work and decision-making.
• Proactively manage long‑term priorities, projects, and commitments to ensure the executive remains prepared for upcoming opportunities and demands.

Skills

Calendar management

Executive support

Communication

Discretion

Time management

Professionalism

Education

Bachelor's degree

MBA (nice to have)

Job description

• Manage executive calendars with precision, balancing competing priorities, minimizing disruptions, and aligning engagements with strategic objectives.
• Plan and coordinate complex travel itineraries, ensuring seamless execution of multi-leg trips and adapting quickly to last-minute changes.
• Represent the executive with professionalism and poise, acting as an extension of leadership in communications and interactions with internal and external stakeholders.
• Protect time for strategic focus by thoughtfully structuring schedules to allow for deep work and decision-making.
• Proactively manage long‑term priorities, projects, and commitments to ensure the executive remains prepared for upcoming opportunities and demands.

Requirements

• 10+ years of experience providing high-level executive support, preferably to C‑suite leaders.
• Bachelor’s degree in business administration, communications, or a related field preferred.
• Advanced degree (e.g., MBA) is a plus but not required.
• Exceptional organizational and time management skills with the ability to manage complex calendars and shifting priorities.
• Strong communication and interpersonal skills, with the ability to engage professionally with senior leaders and external partners.
• High level of discretion, professionalism, and attention to detail.