Executive Coordinator: Calendar Master & Communications

Jobtailor; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Washington, DC is seeking a detail‑oriented administrative professional to provide high‑level support to senior staff. You will manage calendars, coordinate travel, draft correspondence, and prepare briefing materials, while maintaining confidentiality.

The role involves handling multiple tasks, supporting a small team, and keeping CRM records up to date. Flexibility to travel up to 10% and strong Microsoft Office skills are essential.

Qualifications

• Minimum 1 year of professional experience.
• Bachelor's degree in business, communication or related field.
• Ability to rapidly learn a wide variety of new subject matter.
• Ability to manage many tasks simultaneously and self-prioritize.
• Ability to work autonomously and with a small team.
• Willingness to travel up to 10% of the year.

Responsibilities

• Provides high‑level administrative support including calendar management and travel coordination for senior staff.
• Manages correspondence, drafting emails, memos, and meeting materials.
• Prepares daily briefing materials and tracks follow‑ups.
• Triages requests and ensures timely follow‑up on priorities.
• Maintains confidentiality in handling sensitive materials and conversations.
• Tracks monthly expenses and receipts.
• Takes notes during meetings and convenings.
• Supports the team with administrative tasks as needed.
• Maintains CRM records and data entry for events and contacts.
• Updates web properties and posts, press releases, reports.
• Manages and schedules social media in coordination with internal teams.

Skills

Strong verbal communication

Writing and editing

Customer service orientation

Team collaboration

Discretion and confidentiality

Multitasking

Autonomy

Travel readiness

Education

Bachelor's Degree in Business

Bachelor's Degree in Communication

Tools

Microsoft Office Suite

CRM software

Calendar scheduling software

Job description

Jobtailor in Washington, DC is seeking a detail‑oriented administrative professional to provide high‑level support to senior staff. You will manage calendars, coordinate travel, draft correspondence, and prepare briefing materials, while maintaining confidentiality.

The role involves handling multiple tasks, supporting a small team, and keeping CRM records up to date. Flexibility to travel up to 10% and strong Microsoft Office skills are essential.