Executive Coordination Lead

Executive; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Bonus

Unlimited PTO

Parental leave

Health benefits

401k

Life & AD&D

Free food

Casual environment

Growth opportunity

Job summary

CAVA is seeking an Executive Coordinator to provide proactive, high-level support to one or more executive leaders. You will manage calendars, travel, communications, and cross-functional coordination with confidentiality and attention to detail.

The ideal candidate will be organized, resourceful, and capable of juggling multiple priorities in a fast-paced environment while maintaining professionalism and discretion. This is a high-visibility role within a growing brand.

Qualifications

• 3+ years in an administrative, executive assistant, or coordinator role in a fast-paced environment.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office, Google Workspace, Zoom, and calendar tools.
• Discretion and professionalism handling sensitive information.
• Detail-oriented with a service-first mindset.

Responsibilities

• Manage complex executive calendars, scheduling meetings, prioritizing appointments, and resolving conflicts.
• Coordinate logistics for internal and external meetings, including agendas and prep materials.
• Arrange domestic and occasional international travel, accommodations, and itineraries.
• Track deadlines, follow-ups, and deliverables across multiple projects and workstreams.
• Prepare and edit emails, memos, presentations, and reports with high accuracy.
• Serve as a liaison between executives and stakeholders.
• Assist with expense tracking, invoicing, and departmental budget coordination.
• Organize recurring team events, offsites, and cross-functional sessions.
• Support onboarding for new hires within the executive team.
• Handle confidential information with integrity and discretion.

Skills

Calendar management

Executive support

Communication

MS Office

Google Workspace

Zoom

Organization

Multitasking

Attention to detail

Discretion

Education

Bachelor’s degree preferred but not required

Tools

Microsoft Office

Google Workspace

Zoom

Calendar systems

Job description

CAVA is seeking an Executive Coordinator to provide proactive, high-level support to one or more executive leaders. You will manage calendars, travel, communications, and cross-functional coordination with confidentiality and attention to detail.

The ideal candidate will be organized, resourceful, and capable of juggling multiple priorities in a fast-paced environment while maintaining professionalism and discretion. This is a high-visibility role within a growing brand.