Executive Construction Admin Assistant to CEO

Sunseeker Property Service; City of Yonkers (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Profit sharing package (Full time only

Health benefits after probation period

Job summary

Sunseeker Property Service in Yonkers, NY is seeking an administrative assistant to support the CEO and oversee day-to-day office operations. The role requires high attention to detail, proactive work ethic, and strong data input abilities.

Responsibilities include handling calls, scheduling, preparing estimates, processing invoices, and QuickBooks data entry. In-person work at our Yonkers location with typical 8:00 AM–4:30 PM office hours.

Qualifications

• Excellent computer skills are required (Excel and Word). QuickBooks and Xactimate are a plus.
• Desire to be proactive.
• Manage day-to-day responsibilities of the office.
• Answers phone calls and organizes client inquiries.
• Schedule meetings and keep track of appointments.
• Produce estimates by inputting data and sketch provided.
• Monitor subcontractor documents and request updated documents as needed.
• Produce project files and monitor status.
• Produce excel reports as needed.
• Input receipts and employee time in QuickBooks.
• Review and process invoices to clients, verifying accuracy and completeness.
• Monitor accounts receivables and change orders.
• Order materials and supplies when needed.
• Monitor employee time off.
• Other administrative duties as needed.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Prior administrative experience
• Construction knowledge is a plus
• Ability to start immediately

Responsibilities

• Maintain day-to-day office operations.
• Answer phone calls and organize client inquiries.
• Schedule meetings and keep track of appointments.
• Produce estimates by inputting data and sketch provided.
• Monitor subcontractor documents and request updated documents as needed.
• Produce project files and monitor status.
• Produce excel reports as needed.
• Input receipts and employee time in QuickBooks.
• Review invoices to clients and verify accuracy.
• Monitor accounts receivables and change orders.
• Order materials and supplies when needed.
• Monitor employee time off.
• Perform general administrative duties as needed.

Skills

Proactive attitude

Data entry

Office administration

Time management

Communication skills

Typing

Spelling and grammar

Math skills

Tools

Excel

Microsoft Word

QuickBooks

Xactimate

Job description

Sunseeker Property Service in Yonkers, NY is seeking an administrative assistant to support the CEO and oversee day-to-day office operations. The role requires high attention to detail, proactive work ethic, and strong data input abilities.

Responsibilities include handling calls, scheduling, preparing estimates, processing invoices, and QuickBooks data entry. In-person work at our Yonkers location with typical 8:00 AM–4:30 PM office hours.