Construction Administrative Assistant in Yonkers

Energy Jobline ZR; City of Yonkers (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Profit sharing (full-time)

Health benefits after probation

Job summary

Energy Jobline ZR in Yonkers, NY is seeking an administrative assistant to support the CEO and ensure smooth day-to-day office operations. The role requires attention to detail, proactive work style, and strong data entry skills.

Experience with Excel, Word, QuickBooks, and Xactimate is preferred. Responsibilities include answering calls, scheduling meetings, producing estimates, managing subcontractor documents, and generating Excel reports.

Qualifications

• Requires strong administrative experience and detail orientation.
• Experience with QuickBooks, Excel and Word is essential; Xactimate a plus.
• Ability to manage day-to-day office operations and support CEO directly.

Responsibilities

• Handle day-to-day office operations and data entry with high accuracy.
• Answer phones and organize client inquiries; schedule meetings.
• Produce estimates from data and sketches provided; monitor subcontractor docs.
• Produce project files and Excel reports as needed; input receipts and time in QuickBooks.
• Review invoices, monitor AR and change orders; order materials as needed.
• Assist with filing, typing, copying, scanning and other admin tasks.

Skills

Attention to detail

Proactive

Office administration

Communication skills

Time management

Typing

Multitasking

Tools

Excel

Word

QuickBooks

Xactimate

Job description

Job DescriptionJob Description

We are a Construction Company based in Yonkers, NY and are currently seeking an administrative assistant with prior experience in the administrative field. This position supports the CEO directly and would be responsible for maintaining the day to day running of the office. There is a lot of data input and requires an individual that is highly attentive to detail. Please see position details and skills needed below:

• Excellent computer skills are required ( Excel and Word. Quickbooks and Xactimate, a plus)
• Desire to be proactive
• Manage day-to-day responsibilities of the office
• Answers phone calls and organizes client inquiries
• Schedule meetings and keep track of appointments
• Produce estimates by inputting data and sketch provided
• Monitor subcontractor documents and request updated documents as needed.
• Produce project files and monitor status.
• Produce excel reports as needed
• Input receipts and employee time in Quickbooks
• Review and process invoices to clients, verifying accuracy and completeness
• Monitor accounts receivables and change orders
• Order materials and supplies when needed
• Monitor employee time off
• Other administrative duties as needed
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Effective oral and written communication such as excellent typing skills, spelling grammar and math skills.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Prior administrative experience
• Construction knowledge is a plus
• Ability to start immediately

Benefits: Profit sharing package (Full time only)
Competitive Salary
Health Benefits after probation period (Full time only)

Paid time off (Full time only)

Schedule: Office Hours 8:00 AM – 4:30 PM
Monday- Friday

Job Types: Full-time, Part-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Yonkers, NY 10704: Relocate before starting work (Required)

Work Location: In person