Construction Admin & Project Coordination Specialist

Sunseeker Property Service; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Sunseeker Property Service in New York is seeking an Office Assistant to support construction projects with organizational and administrative tasks. You will handle front desk duties, correspondence, file management, and basic bookkeeping, ensuring accuracy and professionalism in a fast-paced environment.

The role requires at least 5 years in construction administration and accounting, excellent proofreading, communication, and Excel/Word proficiency.

Qualifications

• At least 5 yrs experience in construction administration and construction accounting.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent customer service skills, with a focus on building positive relationships with clients and team members.
• Proficiency in proofreading documents for grammar, punctuation, and formatting errors.
• Ability to work well under pressure while maintaining attention to detail.
• Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and Word. Experience in Adobe Acrobat and Quickbooks preferred.

Responsibilities

• Assist with daily operations, ensuring tasks are completed efficiently and safely.
• Maintain organized files and documentation related to project progress and materials.
• Provide customer service support by addressing inquiries from clients and stakeholders with professionalism.
• Manage front desk duties, including answering phone calls and directing them appropriately while demonstrating excellent phone etiquette.
• Proofread project documents and reports for accuracy and clarity.
• Collaborate with team members to ensure smooth communication and workflow.
• Perform additional clerical tasks as needed to support project managers and site supervisors.
• Familiarity with bookkeeping and basic accounting procedures.

Skills

Organizational skills

Customer service

Proofreading

Multitasking

Team collaboration

Attention to detail

Communication

Phone etiquette

Tools

Microsoft Office

Excel

Word

Adobe Acrobat

QuickBooks

Job description

Sunseeker Property Service in New York is seeking an Office Assistant to support construction projects with organizational and administrative tasks. You will handle front desk duties, correspondence, file management, and basic bookkeeping, ensuring accuracy and professionalism in a fast-paced environment.

The role requires at least 5 years in construction administration and accounting, excellent proofreading, communication, and Excel/Word proficiency.