Executive Administrative Assistant to C-Suite Leaders

YMCA of Portsmouth; Chesapeake (VA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Flexible hours

Background screening support

Job summary

The YMCA of South Hampton Roads is seeking an Administrative Assistant to support the COO, CFO and CGO, handling high‑level administrative duties, calendar management, and board material preparation. You will ensure accurate data entry, timely reporting, and confidential handling of sensitive information.

This full-time role requires strong communication, organizational, and multitasking skills, with occasional travel and flexible hours to meet organizational needs.

Qualifications

• 3+ years administrative experience supporting a training office or multiple individuals
• Superior written and verbal communication skills
• Professional and courteous demeanor with excellent customer service
• Advanced knowledge of Microsoft Office Suite and related tools
• Strong analytical, problem-solving, organizational and time management skills
• Ability to maintain confidentiality

Responsibilities

• Provides administrative support to the COO, CFO, and CGO
• Schedules and coordinates calendars for key meetings, training, and events
• Maintains files, reports, and records
• Manages board materials and web-based postings
• Liaises with board chairs, executives, and vendors
• Assists with financial data entry, billing, and budget-related tasks
• Prepares reports and data in Excel; supports meeting minutes
• Coordinates meetings and training; ensures materials are ready
• Gathers data for YMCA National reports and special projects
• Supports home office staff and executive leadership as needed
• Ensures confidentiality and privacy of sensitive information
• Occasional travel and flexible hours may be required

Skills

Communication

Customer service

Confidentiality

Analytical skills

Time management

Organizational skills

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Google Docs

Google Mail

Adobe Acrobat Pro

Job description

The YMCA of South Hampton Roads is seeking an Administrative Assistant to support the COO, CFO and CGO, handling high‑level administrative duties, calendar management, and board material preparation. You will ensure accurate data entry, timely reporting, and confidential handling of sensitive information.

This full-time role requires strong communication, organizational, and multitasking skills, with occasional travel and flexible hours to meet organizational needs.