Construction Admin Specialist — Office & Estimating Support

Energy Jobline ZR; City of Yonkers (NY); Sur place; USD 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

Health insurance

Paid time off

Profit sharing (full-time)

Health benefits after probation

Résumé du poste

Energy Jobline ZR in Yonkers, NY is seeking an administrative assistant to support the CEO and ensure smooth day-to-day office operations. The role requires attention to detail, proactive work style, and strong data entry skills.

Experience with Excel, Word, QuickBooks, and Xactimate is preferred. Responsibilities include answering calls, scheduling meetings, producing estimates, managing subcontractor documents, and generating Excel reports.

Qualifications

• Requires strong administrative experience and detail orientation.
• Experience with QuickBooks, Excel and Word is essential; Xactimate a plus.
• Ability to manage day-to-day office operations and support CEO directly.

Responsabilités

• Handle day-to-day office operations and data entry with high accuracy.
• Answer phones and organize client inquiries; schedule meetings.
• Produce estimates from data and sketches provided; monitor subcontractor docs.
• Produce project files and Excel reports as needed; input receipts and time in QuickBooks.
• Review invoices, monitor AR and change orders; order materials as needed.
• Assist with filing, typing, copying, scanning and other admin tasks.

Connaissances

Attention to detail

Proactive

Office administration

Communication skills

Time management

Typing

Multitasking

Outils

Excel

Word

QuickBooks

Xactimate

Description du poste

Energy Jobline ZR in Yonkers, NY is seeking an administrative assistant to support the CEO and ensure smooth day-to-day office operations. The role requires attention to detail, proactive work style, and strong data entry skills.

Experience with Excel, Word, QuickBooks, and Xactimate is preferred. Responsibilities include answering calls, scheduling meetings, producing estimates, managing subcontractor documents, and generating Excel reports.