Executive Assistant to CEO - Strategic Admin & Meetings

Adapt of the Hudson Valley Inc; City of Middletown (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Adapt of the Hudson Valley Inc. seeks an Administrative Assistant to provide comprehensive support to the Chief Executive Officer. Responsibilities include scheduling, minute-taking, phone handling, calendar maintenance, and assisting the Executive Team.

The role requires 2–5 years of office experience, high school diploma or GED, and fluency in Word and Excel. Confidentiality and attention to detail are essential in a fast-paced environment.

Qualifications

• Performs essential office duties with discretion and confidentiality.
• Strong written and verbal communication required.
• Able to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Coordinates and attends meetings, takes minutes and distributes them.
• Maintains calendars and files, ensuring confidentiality.
• Assists in reception duties and mail handling as needed.
• Prepares information packets for Board meetings and orders office supplies.
• Supports Executive Team on special projects.

Skills

Excellent communication

Confidentiality

Multitasking

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Adapt of the Hudson Valley Inc. seeks an Administrative Assistant to provide comprehensive support to the Chief Executive Officer. Responsibilities include scheduling, minute-taking, phone handling, calendar maintenance, and assisting the Executive Team.

The role requires 2–5 years of office experience, high school diploma or GED, and fluency in Word and Excel. Confidentiality and attention to detail are essential in a fast-paced environment.