Field-Ready Executive Assistant to CEO

US Facade Inc.; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

US Facade Inc. is seeking an Executive Assistant to provide direct, on-the-go support to the CEO. The role involves accompanying the CEO to construction sites, client meetings, project walkthroughs, and other appointments throughout the New York metropolitan area.

The ideal candidate is highly adaptable, energetic, and personable, comfortable interacting with diverse stakeholders. You must be able to manage a fast-changing schedule, wear PPE on active sites, and may require occasional weekend

Qualifications

• Bachelor's degree required.
• Strong communication and interpersonal skills.
• Good listening and note-taking abilities.
• Comfortable communicating with clients, PMs, field personnel, and vendors.
• Comfortable visiting active construction environments with PPE.
• Occasional weekend meetings or events may be required.

Responsibilities

• Executive shadowing and daily support for the CEO.
• Document meetings and site observations; track follow-ups.
• Coordinate dynamic daily schedule, meetings, transport, and locations.
• Prepare meeting materials, addresses, and contacts for meetings.
• Facilitate communication between CEO, clients, staff, and project teams.
• Follow up on action items and commitments.
• Provide ad-hoc administrative support as needed.

Skills

Strong communication

Interpersonal skills

Note-taking

Client communication

On-the-go coordination

Adaptability

Education

Bachelor's degree

Job description

US Facade Inc. is seeking an Executive Assistant to provide direct, on-the-go support to the CEO. The role involves accompanying the CEO to construction sites, client meetings, project walkthroughs, and other appointments throughout the New York metropolitan area.

The ideal candidate is highly adaptable, energetic, and personable, comfortable interacting with diverse stakeholders. You must be able to manage a fast-changing schedule, wear PPE on active sites, and may require occasional weekend