Executive Concierge & Front Desk Specialist

SPS North America; New York (NY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

Paid Time Off

Bonuses

Benefit Offerings

Job summary

SPS North America in New York, NY is seeking a Junior Executive Receptionist to support reception and conference center operations while delivering a polished, hospitality-driven guest experience. You will manage guest arrivals, coordinate meeting logistics, and provide front-of-house support in a fast-paced corporate setting.

The role emphasizes strong customer service, professional demeanor, and the ability to multitask across administrative tasks, with a focus on confidentiality and

Qualifications

• 3+ years of professional experience in reception, hospitality, executive support, or client-facing environments preferred
• Strong proficiency with Microsoft Office applications
• Flexible schedule based on business needs
• Dependable, punctual, and highly professional

Responsibilities

• Welcome executives, employees, visitors, and business partners with professionalism and hospitality
• Register guests with building security and manage visitor processes
• Serve as a point of contact for guest inquiries, directions, and special requests
• Maintain a polished and professional reception experience
• Coordinate conference room bookings and help resolve scheduling conflicts
• Partner with Administrative Assistants and stakeholders to support meeting logistics
• Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready
• Coordinate catering requests and support in-room hospitality services
• Ensure AV equipment and conference room technology are functioning properly
• Answer and route calls through the company’s main line professionally
• Support reporting, documentation, and administrative projects as assigned
• Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards
• Provide backup support and cross-functional coverage when needed
• Anticipate guest needs and accommodate requests whenever possible
• Maintain confidentiality and professionalism in all interactions
• Contribute to a welcoming, organized, and high-service workplace environment

Skills

Customer service

Hospitality mindset

Communication

Organization

Multitasking

Professional presence

Confidentiality

Tools

Microsoft Office

Job description

SPS North America in New York, NY is seeking a Junior Executive Receptionist to support reception and conference center operations while delivering a polished, hospitality-driven guest experience. You will manage guest arrivals, coordinate meeting logistics, and provide front-of-house support in a fast-paced corporate setting.

The role emphasizes strong customer service, professional demeanor, and the ability to multitask across administrative tasks, with a focus on confidentiality and