Executive & Board Administration Coordinator

Sexual Trauma Awareness & Response (STAR); Baton Rouge (LA); On-site; USD 23,000 - 32,000; Full time

Job summary

STAR is seeking an Administrative Coordinator to provide administrative and operational support to the Executive Team, Board of Directors, and organization-wide initiatives.

You will manage executive calendars, meeting and event logistics, agendas, notes, and governance documentation while maintaining confidentiality. The role also supports project coordination, grants, contracts, and facility maintenance across STAR locations.

Qualifications

• Experience in an administrative/office setting with strong organization, prioritization, writing, proofreading, scheduling, and document formatting.
• Ability to coordinate multiple meetings, projects, events, and recurring processes while adapting to changing priorities.
• Discretion with leadership, personnel, financial, survivor-related, and organizational information is essential.
• Bachelor’s/associate degree preferred in business administration, communications, nonprofit management, or related field.

Responsibilities

• Manage executive calendars, meetings, and event logistics, including agendas and materials.
• Prepare Board packets, minutes, governance records, and board communications.
• Coordinate accounts payable, bank deposits, purchasing, vendor records, and routine facility maintenance.
• Maintain electronic files, document-management systems, and grant/contract documentation.
• Support project coordination, strategic planning, trainings, and special initiatives.

Skills

Organization

Scheduling

Confidentiality

Communication

Project coordination

Education

Associate's or Bachelor's degree in business administration, communications, nonprofit management, or related field

Tools

Calendar software

Video conferencing

Cloud-based documents

Project tracking systems

Job description

STAR is seeking an Administrative Coordinator to provide administrative and operational support to the Executive Team, Board of Directors, and organization-wide initiatives.

You will manage executive calendars, meeting and event logistics, agendas, notes, and governance documentation while maintaining confidentiality. The role also supports project coordination, grants, contracts, and facility maintenance across STAR locations.