Executive Admin & Records Coordinator

STI; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

STI is seeking an administrative assistant to support executive management in a professional business environment. The role includes handling multi-line phones, managing travel logs, organizing Share Drive files, and purchasing supplies.

You will take meeting minutes, schedule rooms, and maintain calendars while ensuring clear communication and accurate documentation. Strong Excel and MS Office skills are essential, with a focus on efficiency and confidentiality.

Qualifications

• Experience in a professional business environment.
• Experience processing travel logs.
• Experience using Share Drive.
• Experience purchasing office supplies.
• Experience taking meeting minutes.
• Experience scheduling and coordinating meeting rooms.
• Experience documenting external complaints.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office and Excel.

Responsibilities

• Answering multi-line phones.
• Maintain Share Drive and organize files.
• Process travel logs and coordinate travel arrangements.
• Purchase office supplies and monitor inventory.
• Take accurate meeting minutes and distribute notes.
• Schedule and coordinate meeting rooms and calendar invites.
• Provide administrative support to executive management while handling confidential information.

Skills

Admin support

Excellent communication

Microsoft Office

Excel

Tools

Microsoft Office

Excel

Job description

STI is seeking an administrative assistant to support executive management in a professional business environment. The role includes handling multi-line phones, managing travel logs, organizing Share Drive files, and purchasing supplies.

You will take meeting minutes, schedule rooms, and maintain calendars while ensuring clear communication and accurate documentation. Strong Excel and MS Office skills are essential, with a focus on efficiency and confidentiality.