Executive Asst - FlexStaff (TEMP)

Northwell Career Site; Village of New Hyde Park (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Northwell Career Site is seeking an administrative professional to support an executive with diversified clerical duties, including drafting confidential correspondence, coordinating the calendar, organizing meetings, and preparing reports.

The role requires a High School diploma (Bachelor’s preferred), at least three years of admin experience, and strong Microsoft Word, Excel and PowerPoint skills, plus excellent verbal and written communication.

Qualifications

• Bachelor’s degree or equivalent in Business Administration or related field.
• Minimum of three years administrative support experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong verbal and written communication and customer service skills.

Responsibilities

• Draft confidential correspondence, reports, and statements.
• Take meeting minutes and coordinate executive calendar.
• Prepare presentation materials with charts and graphics.
• Maintain records and supply inventory; handle records keeping.
• Analyze basic information for reporting purposes.

Skills

Verbal communication

Written communication

Customer service

Calendar management

Education

Bachelor’s degree in Business Administration or related field

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Performs diversified administrative/coordinative duties supporting the business activities of an executive.

Responsibilities:

Performs diversified administrative/coordinative duties supporting the business activities of an executive.

Drafts confidential correspondence, reports, statements, etc. Takes meeting minutes and performs related administrative duties.

Coordinates executive’s calendar to ensure commitments are met. Schedules appointments and makes arrangements for meetings.

Receives and reviews verbal and written information requests and releases information based on appropriateness. Informs executive of matters requiring personal attention.

Administers executive’s recordkeeping system. Creates and updates various records and documentation, ensuring accordance with company policies and procedures.

Maintains office inventory and initiates supply requisitions.

Compiles and analyzes basic information and prepares statistical data for reporting purposes.

Prepares presentation materials. Creates charts, graphs, tables, graphics, etc.

Performs related duties, as required.

Qualifications:

High School Diploma or equivalent, required. Knowledge of Business Administration or related field as normally acquired through the completion of a Bachelor’s Degree.

Minimum of three (3) years administrative support experience, required.

Working knowledge of Microsoft applications (Word, Excel, PowerPoint), required. Ability to produce high quality reports, presentations, and related documents.

Strong verbal, written and customer service skills, required.