Executive Assistant

Interior Community Health Center; Fairbanks (AK); On-site; USD 42,000 - 62,000; Full time

Job summary

Interior Community Health Center is seeking an organized Administrative Assistant to support the Chief Executive Officer by preparing and submitting a variety of documents with quick turnarounds. The role requires judgment, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications include a high school diploma (associate degree preferred) and at least two years in an administrative office role, with one year supporting executives or projects.

Qualifications

• High School diploma or equivalent.
• Associates degree or Certificate in Office Management or related field preferred.
• Two years’ experience in an administrative office role, with a minimum of one year as an Executive, Administrative, or Project Assistant.

Responsibilities

• Report to work as scheduled, on time and prepared to start working.
• Prepares and word-processes correspondence, policies and procedures, grant proposals, meeting agendas, minutes, press releases and other documents.
• Maintains filing systems, data bases and records.
• Schedules, supports and coordinates materials, food, etc. for corporate meetings.
• Assists with grant and proposal projects.
• Screens and routes administrative calls and visitors.
• Backs up on-site arrangements and files for corporate vendors including marketing and advertising.
• Cleans up after meetings and events.
• Picks up and drops off correspondence with community agencies.
• Complies with center’s policies and procedures.
• Participates in meetings.
• Performs other duties and tasks as assigned.

Skills

Office administration

Communication skills

Time management

Education

High School diploma

Associates degree or certificate preferred

Tools

Microsoft Office Suite

Office equipment handling

Job description

This position provides professional administrative services and assistance, requiring the use of judgment and discretion on a periodic basis. Supports Chief Executive Officer in day-to-day business by finding resources and information, preparing and submitting a variety of documents with quick turnarounds to meet deadlines.

Minimum Qualifications:

Education

High School diploma or equivalent. Associates degree or Certificate in Office Management or related field preferred.

Experience

Two years’ experience in an administrative office role, with a minimum of one year as an Executive, Administrative, or Project Assistant.

Essential Functions:

1. Report to work as scheduled, on time and prepared to start working. Remain at work for their entire work schedule.
2. Prepares and word-processes correspondence, policies and procedures, grant proposals, meeting agenda’s, minutes, press releases and other documents.
3. Maintains filing systems, data bases and records.
4. Schedules, supports and coordinates materials, food, etc. for corporate meetings.
5. Assists with grant and proposal projects.
6. Screens and routes administrative calls and visitors.
7. Backs up as needed on-site arrangements and files for corporate vendors including marketing and advertising.
8. Cleans up after meetings and events.
9. Picks up and drops off correspondence with community agencies.
10. Complies with center’s policies and procedures.
11. Participates in meetings.
12. Performs other duties and tasks as assigned.

Knowledge, Skills and Abilities

Proficient computer skills with Microsoft Office Suite (Word, Excel, PowerPoint).

Knowledge of common office equipment (copier, fax, printer, scanner, etc.).

Excellent oral and written communication skills.

Ability to organize and prioritize tasks.

Ability to work under pressure and meet deadlines.

Strong analytical, attention to detail, and problem-solving skills.

Ability to work independently and as a team member.