Executive Assistant to VP Team | Hybrid, Travel & Calendars

Lincoln National; Charlotte (NC); Hybrid; USD 49,000 - 66,000; Full time

Job summary

Lincoln Financial is seeking an Executive Administrative Assistant to support multiple Vice Presidents in the Claims organization. You will manage calendars, coordinate meetings, travel, and prepare materials while handling confidential information to keep leaders organized.

You will liaison with internal and external stakeholders, support expense reporting, event logistics and special projects in a hybrid work environment. Strong MS 365 skills and discretion are essential.

Qualifications

• 3–5+ years of administrative or executive support experience in a complex corporate environment.
• Demonstrated ability to manage complex calendars, travel arrangements, expense reporting and meeting logistics.
• Strong organizational skills with the ability to prioritize competing demands and meet deadlines with limited oversight.
• Ability to exercise sound judgment and maintain discretion when working with confidential information.
• Strong written and verbal communication skills, including experience preparing and proofreading professional correspondence, presentations and meeting materials.
• Ability to build effective working relationships with senior leaders, colleagues and internal/external stakeholders.

Responsibilities

• Manage complex calendars for multiple Vice Presidents, including scheduling meetings, appointments and events.
• Coordinate meetings across executives and stakeholder groups, resolve scheduling conflicts and adjust priorities.
• Prepare leaders for key meetings by gathering materials, coordinating agendas and ensuring information is available in advance.
• Serve as a primary administrative point of contact for internal and external stakeholders and coordinate requests on behalf of leaders.
• Organize correspondence, records and other materials, following up on pending items as appropriate.
• Coordinate business travel, including transportation, accommodations and itineraries.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Stakeholder management

Tools

Microsoft 365

Job description

Lincoln Financial is seeking an Executive Administrative Assistant to support multiple Vice Presidents in the Claims organization. You will manage calendars, coordinate meetings, travel, and prepare materials while handling confidential information to keep leaders organized.

You will liaison with internal and external stakeholders, support expense reporting, event logistics and special projects in a hybrid work environment. Strong MS 365 skills and discretion are essential.