Executive Assistant to VP - Scheduling, Reports & Travel

RXinsider LTD.; Mason (OH); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off

Job summary

Cintas Corporation is seeking an Executive Administrative Assistant to support a Vice President. The role includes preparing reports, handling invoices for Accounts Payable, coordinating large meetings, assisting in budget processes, and managing calendars.

Prior experience supporting a senior executive is required. You will also handle travel arrangements, minutes, and expense reporting, while maintaining files and communications with internal teams.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience supporting a senior executive.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet.

Responsibilities

• Compile field and status reports and verify/submit invoices to AP.
• Schedule and coordinate large group meetings; arrange travel and accommodations.
• Assist in budgeting processes, expense reporting and maintaining personnel files.
• Take meeting minutes and screen phone calls; manage Outlook calendars.

Skills

Administrative experience

MS Office

Calendar management

Education

High School Diploma/GED

Job description

Cintas Corporation is seeking an Executive Administrative Assistant to support a Vice President. The role includes preparing reports, handling invoices for Accounts Payable, coordinating large meetings, assisting in budget processes, and managing calendars.

Prior experience supporting a senior executive is required. You will also handle travel arrangements, minutes, and expense reporting, while maintaining files and communications with internal teams.