Executive Assistant to C-Level Leaders – Scheduling

Ascension Health; Carmel (IN); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Comprehensive health coverage

Employer-matched 403(b)

Paid time off and holidays

Tuition reimbursement (Vocare)

Employee Assistance Program

Parental leave

Adoption assistance

Other benefits

Job summary

Ascension is seeking an organized Executive Assistant to support the President and senior leaders in Carmel, IN. The role entails managing calendars, coordinating meetings and travel, and preparing materials for reports and presentations.

The position requires 1 year of relevant experience or a high school diploma equivalency, with preference for a bachelor’s degree and strong organizational skills. It is a full-time daytime role within the Administration department.

Qualifications

• High School diploma equivalency or 1 year of applicable experience required.
• Note: Licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Provide assistance to the President, Chief Medical Officer, Chief Nursing Officer, and Chief Operating Officer.
• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents for meetings, projects and reports.
• Attend meetings, keep records of proceedings and act as custodian for related documentation.
• Prepare and distribute subsequent correspondence and follow up on action items to ensure completion.

Education

High School diploma equivalency

1 year of applicable cumulative job specific experience

Job description

Ascension is seeking an organized Executive Assistant to support the President and senior leaders in Carmel, IN. The role entails managing calendars, coordinating meetings and travel, and preparing materials for reports and presentations.

The position requires 1 year of relevant experience or a high school diploma equivalency, with preference for a bachelor’s degree and strong organizational skills. It is a full-time daytime role within the Administration department.