Executive Administrative Assistant

Cintas Corporation; Mason (OH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

401(k) with company match/ESOP

Disability, Life and AD&D insurance (2

Paid time off & holidays

Skills development & career growth

Job summary

Cintas Corporation is seeking an Executive Administrative Assistant to support a Vice President and senior leadership in Mason, OH. This role coordinates schedules, manages communications, and supports reports, budgets, travel, and invoices, while handling meetings and correspondence.

The ideal candidate has 3+ years of senior-level administrative experience and strong MS Office 365 skills, including SharePoint and Teams, to help keep leadership organized and efficient.

Qualifications

• High School Diploma/GED required.
• 3+ years of administrative experience supporting a senior executive.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate schedules and Outlook calendars.
• Manage communications and prepare reports and presentations.
• Support budget and expense processes.
• Approve and submit invoices to Accounts Payable.
• Coordinate travel arrangements.
• Order office supplies.
• Support incoming and outgoing mail and shipments.
• Typing, filing and distributing mail.
• Take meeting minutes.
• Screen phone calls.
• Assist with departmental initiatives.

Skills

Executive support

Calendar management

Communication

Education

High School Diploma/GED

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Title: Executive Administrative Assistant

Location: Mason, OH, US, 45040

Requisition Number: 232681

Job Description

Cintas is seeking an Executive Administrative Assistant to support a Vice President and senior leadership. This role serves as a trusted partner to senior leadership and responsibilities include: coordinating schedules and Outlook calendars, managing communications, organizing meetings and events, preparing reports and presentations, supporting budget and expense processes, approving and submitting invoices to Accounts Payable, coordinating travel arrangements, ordering office supplies, supporting incoming and outgoing mail and shipments, typing, filing and distributing mail, taking meeting minutes, screening phone calls, and assisting with departmental initiatives.

Skills/Qualifications

• High School Diploma/GED
• 3+ years' administrative experience supporting a senior level executive(s)
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint and intranet/internet

Benefits

Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

• Competitive Pay
• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
• Disability, Life and AD&D Insurance, 100% Company Paid
• Paid Time Off and Holidays
• Skills Development, Training and Career Advancement Opportunities

Company Information

Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

Job Category: Office Administration
Organization: Operations
Employee Status: Regular
Schedule: Full Time
Shift: 1st Shift

Nearest Major Market: Cincinnati
Job Segment: Executive Assistant, Secretary, Accounts Payable, Sharepoint, Developer, Administrative, Finance, Technology