Executive Assistant to VP, Projects & Business Development

3404 South Bow USA Services Inc.; Houston (TX); On-site; USD 68,000 - 98,000; Full time

Job summary

South Bow is seeking an experienced Executive Assistant to support the Vice Presidents of Project Execution and Business Development. You will serve as a trusted partner to the VP leadership team, coordinating priorities and ensuring timely follow-through in a fast-paced, confidential environment.

You will manage calendars and travel, prepare presentations and briefing materials, track commitments, and liaise with internal teams and external stakeholders.

Qualifications

• 5+ years of progressive executive support experience.
• Strong MS 365 skills (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage complex calendars and travel.
• Excellent written and verbal communication.
• Discretion with sensitive information.
• Experience supporting senior leaders.

Responsibilities

• Provide proactive executive support to the Vice President, Project Execution and Vice President, Business Development and Commercial, managing priorities, schedules, and administrative needs.
• Manage a complex calendar and coordinate internal and external meetings, travel, and logistics.
• Coordinate leadership meetings, including agendas, materials, minutes, action items, and follow-up.
• Prepare presentations, reports, correspondence, briefing materials, and other executive-level documentation.
• Track key commitments, decisions, deliverables, and follow-up items.
• Coordinate information, activities, and communications across Prairie Connector leadership and project teams.
• Liaise professionally with senior leaders, employees, joint venture participants, contractors, consultants, and external stakeholders.
• Process expenses, invoices, and maintain organized records and documentation.
• Anticipate needs and competing priorities, proactively bringing key issues to the VP's attention.
• Handle sensitive business and personnel information with discretion and sound judgment.
• Support Houston office operations in partnership with another Executive Assistant.

Skills

Executive support

Calendar management

Communication

Organization

Discretion

Attention to detail

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

South Bow is seeking an experienced Executive Assistant to support the Vice Presidents of Project Execution and Business Development. You will serve as a trusted partner to the VP leadership team, coordinating priorities and ensuring timely follow-through in a fast-paced, confidential environment.

You will manage calendars and travel, prepare presentations and briefing materials, track commitments, and liaise with internal teams and external stakeholders.