Strategic Executive Assistant to VP, Projects & Growth

South Bow Canada Services; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

South Bow Canada Services in Houston is seeking an experienced Executive Assistant to provide comprehensive support to the Vice Presidents of Project Execution and Business Development. You will manage priorities, schedules, travel, meetings, and key communications with senior leaders and external stakeholders.

Ideal candidates are highly organized, discreet, and proactive, comfortable handling confidential information, and capable of coordinating cross-functional teams across big capital

Qualifications

• 5+ years of progressive administrative or executive support experience.
• Experience supporting senior leaders.
• Strong Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage complex calendars and confidential information.
• Excellent written and verbal communication; high level of organization.
• Independent work style and sound judgment.

Responsibilities

• Provide executive support to the Vice President, Project Execution and Vice President, Business Development and Commercial.
• Manage calendars, meetings, travel, and logistics.
• Coordinate leadership meetings, including agendas, materials, minutes, action items, and follow-up.
• Prepare presentations, reports, correspondence, briefing materials, and other executive-level documentation.
• Track key commitments, decisions, deliverables, and follow-up items.
• Coordinate information, activities, and communications across Prairie Connector leadership and project teams.
• Liaise professionally with senior leaders, employees, joint venture participants, contractors, consultants, and external stakeholders.
• Process expenses, invoices, and maintain organized records and documentation.
• Anticipate needs and competing priorities, proactively bringing key issues to the VP's attention.
• Handle sensitive business and personnel information with discretion and sound judgment.
• Support Houston office operations in partnership with another Executive Assistant.

Skills

Microsoft 365

Calendar management

Travel coordination

Communication skills

Organization

Discretion

Executive support

Education

High school diploma

Business administration education

Tools

PowerPoint

Outlook

Excel

SharePoint

Job description

South Bow Canada Services in Houston is seeking an experienced Executive Assistant to provide comprehensive support to the Vice Presidents of Project Execution and Business Development. You will manage priorities, schedules, travel, meetings, and key communications with senior leaders and external stakeholders.

Ideal candidates are highly organized, discreet, and proactive, comfortable handling confidential information, and capable of coordinating cross-functional teams across big capital