Executive Assistant to VP & Operations Director | Flexible

Everi Pty; Easton (Northampton County); On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Flexible working arrangements

Job summary

Victaulic is seeking an Executive Assistant to provide high-trust support to the Vice President and Operations Director across ANZ sites. The role combines calendar and inbox management, travel coordination, and project support with day-to-day office administration.

You will coordinate meetings, prepare board papers and minutes, and handle sensitive information with discretion, while ensuring alignment with HS&E policies and company standards.

Qualifications

• Proven experience supporting senior executives (VP/Director level).
• Strong calendar, travel, and confidential communications management.
• Experience coordinating international travel and executive schedules.

Responsibilities

• Provide high-level administrative support to the Vice President and Operations Director, including complex calendar and inbox management.
• Coordinate meetings, prepare agendas, board papers, and minutes; track leadership action items.
• Manage domestic and international travel arrangements, itineraries, expense reporting.
• Serve as liaison between executives and stakeholders, handling confidential information with discretion.
• Oversee day-to-day office administration across ANZ sites, including records management and facilities coordination.
• Coordinate facilities management across three ANZ locations, including vendors and workplace services.
• Support business projects and leadership events across HR, Finance and other departments.
• Champion HS&E compliance and promote a safe workplace.

Skills

Executive support

Calendar management

Travel coordination

Confidential communications

Stakeholder management

Microsoft 365

Education

Business Administration (tertiary)

Tools

Microsoft 365

Job description

Victaulic is seeking an Executive Assistant to provide high-trust support to the Vice President and Operations Director across ANZ sites. The role combines calendar and inbox management, travel coordination, and project support with day-to-day office administration.

You will coordinate meetings, prepare board papers and minutes, and handle sensitive information with discretion, while ensuring alignment with HS&E policies and company standards.