Executive Assistant

Everi Pty; Easton (Northampton County); On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Flexible working arrangements

Job summary

Victaulic is seeking an Executive Assistant to provide high-trust support to the Vice President and Operations Director across ANZ sites. The role combines calendar and inbox management, travel coordination, and project support with day-to-day office administration.

You will coordinate meetings, prepare board papers and minutes, and handle sensitive information with discretion, while ensuring alignment with HS&E policies and company standards.

Qualifications

• Proven experience supporting senior executives (VP/Director level).
• Strong calendar, travel, and confidential communications management.
• Experience coordinating international travel and executive schedules.

Responsibilities

• Provide high-level administrative support to the Vice President and Operations Director, including complex calendar and inbox management.
• Coordinate meetings, prepare agendas, board papers, and minutes; track leadership action items.
• Manage domestic and international travel arrangements, itineraries, expense reporting.
• Serve as liaison between executives and stakeholders, handling confidential information with discretion.
• Oversee day-to-day office administration across ANZ sites, including records management and facilities coordination.
• Coordinate facilities management across three ANZ locations, including vendors and workplace services.
• Support business projects and leadership events across HR, Finance and other departments.
• Champion HS&E compliance and promote a safe workplace.

Skills

Executive support

Calendar management

Travel coordination

Confidential communications

Stakeholder management

Microsoft 365

Education

Business Administration (tertiary)

Tools

Microsoft 365

Job description

Job Description

The Executive Assistant provides dedicated, high-trust support to the Vice President and the Operations Director. This is a confidential, executive-facing role focused on enabling the work of these two leaders.

The role combines proactive calendar and correspondence management, meeting and travel coordination, and project support for the two executives, together with day‑to‑day office administration and facilities coordination across Victaulic's three ANZ sites.

WHAT YOU'LL BUILD & OWN

• Provide high-level administrative and executive support to the Vice President and Operations Director, including complex calendar and inbox management.
• Coordinate meetings, prepare agendas, presentations, board papers, and minutes, and track leadership action items to completion.
• Manage domestic and international travel arrangements, itineraries, expense reporting, and executive correspondence.
• Serve as the primary liaison between executives and internal/external stakeholders, handling sensitive and confidential information with discretion.
• Oversee day‑to‑day office administration across ANZ sites, including records management, office supplies, visitor coordination, and general office support.
• Coordinate facilities management activities across three ANZ locations, including maintenance, security, vendor relationships, office projects, and workplace services.
• Support business projects, leadership events, team‑building activities, and cross‑functional coordination with HR, Finance, and other departments.
• Champion health, safety, and environmental (HS&E) compliance, promote a safe workplace, and ensure adherence to company policies, procedures, and ethical standards.

About the Employer

Victaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real‑world challenges across a wide range of industries.

Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high‑quality products are used in more than 140 countries, supporting some of the world's most critical and prestigious structures.

An Industry Leader with a Heart as Big as Its Ambition and Innovation

At Victaulic, we're committed to constructing a better world for and with our people.

Let's Build a Better World Together.

Our commitment to our people is built on four pillars:

• We build from within.
• We stand behind our people.
• We foster an environment for constant learning.
• We engineer change for a more stable and sustainable world.

About the Candidate

• Proven experience supporting senior executives (VP/Director level) as an Executive or Personal Assistant.
• Strong experience managing complex calendars, travel arrangements, and confidential communications.
• Experience coordinating international business travel and executive schedules.
• Exposure to office administration and facilities coordination across multiple sites is an advantage.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, and Teams)
• Excellent communication and stakeholder management skills.
• Highly organised, discreet, and able to handle sensitive information with confidentiality.
• Proactive, resilient, detail‑oriented, and able to manage competing priorities in a fast‑paced environment.

WHAT SETS YOU APART

• Tertiary qualification in Business Administration or a related field is preferred.

Work Environment

Pulled from the full job description

Annual leave

Employee assistance program, Build A Better Career

• Competitive salary package
• Career development programs and internal promotion opportunities. We believe in growing talent from within.
• Ongoing learning and professional development opportunities
• Employer superannuation contributions
• A stable, globally recognised organisation with long‑term career opportunities
• Generous annual leave and paid public holidays
• Flexible working arrangements where business needs allow
• Employee Assistance Program (EAP) and wellbeing resources
• Inclusive, collaborative culture where people support one another and celebrate success
• Join a company whose products contribute to a safer, more sustainable built environment every day.