Executive Assistant to Global Leadership

Vibrantz Technologies Inc.; Mayfield Heights (OH); On-site; USD 75,000 - 94,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Life & disability insurance

Well-being resources

Pay transparency

Job summary

Vibrantz Technologies Inc. is seeking an Executive Assistant to provide comprehensive administrative and operational support to executive leadership.

You will serve as a key liaison across internal and external stakeholders, managing confidential information with discretion while supporting office operations and improving organizational processes. The role requires coordinating calendars, meetings, and travel, preparing reports and presentations, and ensuring smooth daily operations in a

Qualifications

• Bachelor's degree or equivalent experience in administrative or executive support roles.
• 3–5 years of experience supporting senior leaders or executives.
• Strong communication, organizational, and problem‑solving skills with the ability to handle confidential information.

Responsibilities

• Provide executive‑level administrative support, including managing priorities and handling sensitive information.
• Coordinate complex calendars, meetings, and events, ensuring efficient scheduling and resolution of conflicts.
• Manage domestic and international travel arrangements and process expenses in compliance with company policies.
• Support office operations, including vendor coordination, facilities management, supplies, and workspace planning.
• Prepare reports, presentations, and materials by consolidating data and ensuring accurate documentation and communication.

Skills

Communication

Organizational skills

Problem solving

PowerPoint

Excel

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

PowerPoint

Excel

Job description

Vibrantz Technologies Inc. is seeking an Executive Assistant to provide comprehensive administrative and operational support to executive leadership.

You will serve as a key liaison across internal and external stakeholders, managing confidential information with discretion while supporting office operations and improving organizational processes. The role requires coordinating calendars, meetings, and travel, preparing reports and presentations, and ensuring smooth daily operations in a