Executive Assistant to VP - Onsite 6-Month Contract

Brooklyn Arts Council; Vienna (VA); On-site; USD 62,000 - 77,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Disability Insurance

401(k)

PTO & Holidays

Educational assistance

Job summary

BRMi is seeking an experienced Executive Assistant to support the VP Planning & Optimization in a six-month on-site contract in Vienna, VA. The role demands professionalism, discretion, and independent judgment in a fast-paced environment.

The assistant will manage calendars, communications, travel, expenses, and day-to-day coordination across stakeholders to enable strategic priorities. The position is a six-month on-site contract, Monday to Friday, with benefits including comprehensive

Qualifications

• Minimum of 7 to 10 years of experience providing executive-level administrative support.
• Experience managing complex calendars, competing priorities, and confidential information.
• Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work independently, anticipate needs, solve problems, and make sound decisions.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders.
• High degree of discretion, integrity, and professionalism when handling sensitive matters.
• Experience supporting executives in a large corporate, financial services, procurement, or vendor-management environment

Responsibilities

• Executive Calendar and Time Management: manage complex calendar and prioritize time effectively.
• Meeting Coordination and Preparation: plan and coordinate executive meetings, agendas, and notes.
• Communication and Stakeholder Support: serve as a professional point of contact for internal and external stakeholders.
• Travel, Expense, and Administrative Support: coordinate travel and submit expense reports.
• Operational and Project Coordination: track priorities, deadlines, and follow-ups across workstreams.

Job description

BRMi is seeking an experienced Executive Assistant to support the VP Planning & Optimization in a six-month on-site contract in Vienna, VA. The role demands professionalism, discretion, and independent judgment in a fast-paced environment.

The assistant will manage calendars, communications, travel, expenses, and day-to-day coordination across stakeholders to enable strategic priorities. The position is a six-month on-site contract, Monday to Friday, with benefits including comprehensive