Executive Assistant to VP of Workforce Development

NC Community Colleges; Northern (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

James Sprunt Community College seeks a Senior Administrative Assistant to provide administrative and operational support to the Continuing Education Department and serve as primary support for the Vice President of Workforce Development/ Continuing Education.

The role coordinates a variety of functions, facilitates communication and customer service, and assists with delivery of departmental programs. Reports directly to the VP and works with students, staff, and external stakeholders.

Qualifications

• Associate degree required. Excellent typing and proficiency in Microsoft Office.
• Strong computer, communication, customer service, and organizational skills are essential.
• Ability to operate personal computers and a variety of office equipment.

Responsibilities

• Assist Vice President in preparing annual budgets and contracts for approval.
• Assist CE Registrar with registrations and course sections as needed.
• Make travel arrangements and submit travel requests for approval.
• Answer calls, manage Outlook calendar, and schedule appointments.
• Prepare purchase orders, vouchers, and requisitions.
• Compose memos, maintain records, and manage files and forms.
• Order and inventory supplies; operate office equipment.
• Distribute mail and information; communicate policy changes to CE staff.
• Record meeting minutes and distribute to stakeholders in a timely manner.
• Print visitation logs and tally statistics for reports.
• Update instructor personnel files and supervise work-study staff.
• Process payroll reports and submit to Business Office.
• Assist with Space Utilization reporting.
• Maintain security of keys and CE facilities.
• Schedule rooms and assist with Room Scheduler.
• Order and maintain office supplies.
• Assist with equipment and software maintenance.
• Acquire computer competencies as needed.
• Perform other duties and serve on college committees.

Skills

Active listening

Organization

Confidentiality

Executive calendars

Meetings & travel coordination

Word & Excel proficiency

Initiative

Communication skills

Problem analysis

Ownership & feedback

Punctual & professional

Task prioritization

Team collaboration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

James Sprunt Community College seeks a Senior Administrative Assistant to provide administrative and operational support to the Continuing Education Department and serve as primary support for the Vice President of Workforce Development/ Continuing Education.

The role coordinates a variety of functions, facilitates communication and customer service, and assists with delivery of departmental programs. Reports directly to the VP and works with students, staff, and external stakeholders.