Executive Assistant to Associate Vice Presidents

Texas State University; San Marcos, Northern (TX, KY); Ibrido; USD 52.000 - 76.000; Tempo pieno

Descrizione del lavoro

Texas State University is seeking a Senior Administrative Assistant to provide comprehensive executive-level support to multiple Associate Vice Presidents within the Division of Student Success. The role manages calendars, coordinates administrative operations, supports budget and personnel processes, and ensures professional communication across the division and university.

The position requires exceptional organizational skills, discretion, and the ability to handle sensitive information and

Competenze

• High school diploma or GED required.
• 4+ years progressively responsible administrative support experience.
• 2+ years providing direct support to senior leaders, executives, or managers.
• Experience coordinating complex calendars, meetings, and multiple priorities.
• Experience preparing, editing, and proofreading professional correspondence, reports, and presentations.
• Experience handling confidential information with discretion and professionalism.
• Experience supporting budgeting, travel, purchasing, or personnel documentation.

Mansioni

• Manage complex calendars for Associate Vice Presidents and prioritize competing demands.
• Coordinate executive meetings, travel, conferences, and logistics.
• Prepare agendas, briefing materials, and reports for meetings and decisions.
• Monitor priorities, deadlines, and action items for timely follow through.
• Exercise independent judgment in communications and matters requiring executive attention.
• Support executive initiatives and special projects through coordination and stakeholder engagement.

Conoscenze

Calendar management

Executive support

Communication

Discretion

MS Office

Problem solving

Formazione

High school diploma or GED

Associate’s or Bachelor’s degree

Strumenti

ERP systems

Budgeting software

Records management systems

Descrizione del lavoro

Texas State University is seeking a Senior Administrative Assistant to provide comprehensive executive-level support to multiple Associate Vice Presidents within the Division of Student Success. The role manages calendars, coordinates administrative operations, supports budget and personnel processes, and ensures professional communication across the division and university.

The position requires exceptional organizational skills, discretion, and the ability to handle sensitive information and