Executive Assistant to VP of Student Life

North Central College; Naperville (IL); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Tuition waiver

Paid time off

Job summary

North Central College seeks an Administrative Assistant to the VP for Student Life and Dean of Students. This role provides high-level administrative support, manages complex scheduling, coordinates meetings, and prepares materials for executive use.

You will be a liaison among students, families, faculty, staff, and leadership, ensuring a professional, welcoming office environment. The position requires strong judgment, discretion, organization, initiative, and the ability to handle multiple

Qualifications

• Bachelor’s degree required; five years of executive-level admin support may be considered in lieu of degree.
• Three years of experience supporting a senior executive in a fast-paced professional setting is preferred.
• Experience managing complex schedules, projects, communications, and confidential information is essential.
• Excellent organizational, time-management, and attention to detail are required.
• Strong written and verbal communication and professional presentation for executive review.

Responsibilities

• Provide proactive administrative support to the VP for Student Life and Dean of Students, anticipating needs and coordinating priorities.
• Manage the VP’s calendar, scheduling, agendas, and background materials.
• Coordinate executive communications and maintain records and information flow.
• Assist with preparation of reports, presentations, and briefing materials for VP’s review.
• Track divisional priorities and timelines with clear follow-up and progress reporting.
• Coordinate administrative support for executive, divisional, and institutional activities, including Board materials and leadership meetings.
• Oversee front office operations and supervise student employees assigned to the office.
• Provide system support for Student Life processes managed through Maxient and other designated systems.
• Assist with divisional budget processes, maintaining financial information and routine reports.
• Maintain confidential information with discretion and ensure adherence to College policies.

Skills

Proactive admin support

Calendar management

Communication skills

Discretion

Project coordination

Education

Bachelor’s degree

Tools

Maxient

Job description

North Central College seeks an Administrative Assistant to the VP for Student Life and Dean of Students. This role provides high-level administrative support, manages complex scheduling, coordinates meetings, and prepares materials for executive use.

You will be a liaison among students, families, faculty, staff, and leadership, ensuring a professional, welcoming office environment. The position requires strong judgment, discretion, organization, initiative, and the ability to handle multiple