Executive Assistant to the AVP, Student Engagement

Motlow; Blountville (TN); On-site; USD 36,000 - 40,000; Full time

Job summary

Northeast State Community College is seeking an Executive Assistant to support the Office of the Assistant Vice President for Student Engagement and Success. The role coordinates calendar, travel, communications, records, purchasing, and budget documentation while serving as a central administrative resource.

The position collaborates with students, faculty, staff, leadership, and external constituents, exercising judgment within established procedures.

Qualifications

• Associate degree from an accredited institution.
• Two years of progressively responsible clerical, administrative assistant, or comparable administrative support experience, preferably in higher education.

Responsibilities

• Provide administrative and operational support to the Assistant Vice President for Student Engagement and Success and the AVP office.
• Maintain the AVP calendar; coordinate appointments, meetings, schedules, travel, and routine administrative follow-up.
• Prepare correspondence, reports, presentations, agendas, meeting materials, minutes, and other administrative documents.
• Serve as an initial point of contact for the AVP office; respond to routine inquiries and refer matters requiring administrative or programmatic decisions to appropriate leadership.
• Coordinate administrative support for leadership meetings, councils, committees, and cross-divisional activities.
• Support assigned initiatives, projects, institutional reporting, and accreditation-related activities by coordinating timelines, materials, communications, and follow-up.
• Assist with report development and institutional submissions by collecting, organizing, verifying, compiling, and formatting information.
• Prepare, enter, and process purchase requisitions and related purchasing documentation for the AVP office; maintain related budget and expenditure records.
• Provide administrative and logistical support for Honors Convocation and other assigned events under the direction of the AVP or designated event lead.
• Maintain confidential personnel, financial, statistical, operational, and other electronic and physical records in accordance with College procedures.
• Maintain assigned webpages and administrative information in coordination with appropriate departments and content owners.
• Provide effective customer service and administrative coordination with students, employees, departmental staff, student workers, temporary employees, and external constituents; complete other assignments as directed by supervision.

Skills

Microsoft Office

Calendar coordination

Records management

Communication

Customer service

Education

Associate degree

Bachelor degree preferred

Tools

Banner

Jaggaer

Purchasing systems

Job description

Northeast State Community College is seeking an Executive Assistant to support the Office of the Assistant Vice President for Student Engagement and Success. The role coordinates calendar, travel, communications, records, purchasing, and budget documentation while serving as a central administrative resource.

The position collaborates with students, faculty, staff, leadership, and external constituents, exercising judgment within established procedures.