Executive Assistant to VP, Live Music & BD

Club Space; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Club Space in Miami seeks a highly organized administrative professional to support the VP of Business Development. This role focuses on keeping people and projects moving, managing calendars, arranging travel, and handling communications with discretion.

Your day-to-day includes calendar coordination, meeting setup, expense tracking, and prioritizing tasks across competing demands. It’s a great early-career fit for someone who loves nightlife and music culture and wants to grow in live music.

Qualifications

• 1–2 years of experience in an administrative, assistant or coordinator role.
• Strong written and verbal communication skills.
• Proficient in Google Workspace and Microsoft Office (calendars, spreadsheets and presentations).
• Flexibility to support occasional events, travel or after-hours business needs.
• Authorized to work in the U.S. No visa sponsorship.

Responsibilities

• Give day-to-day administrative and organizational support to the VP of Business Development.
• Manage the calendar, scheduling and meetings.
• Book and organize travel.
• Handle communications, expenses and follow-up.
• Anticipate needs before they are asked, and handle confidential information with discretion.
• Juggle competing priorities and shifting schedules without losing the details.

Skills

Written communication

Verbal communication

Time management

Tools

Google Workspace

Microsoft Office

Job description

Club Space in Miami seeks a highly organized administrative professional to support the VP of Business Development. This role focuses on keeping people and projects moving, managing calendars, arranging travel, and handling communications with discretion.

Your day-to-day includes calendar coordination, meeting setup, expense tracking, and prioritizing tasks across competing demands. It’s a great early-career fit for someone who loves nightlife and music culture and wants to grow in live music.